4/8/07  New personalized Letterhead was e-mailed to you Sunday.  Please use it in place of your old letterhead.  Make sure your staff can access it.  I will not post it on the web because the site is not password protected

4/3/07   We have actually gotten our Medicare number, thanks to Craig Fleury and Mindy.  Now we have to go through electronic submission approval, which may take up to 3 weeks but we hope Craig can hurry it up. We hope to be submitting electronically before the end of the month.

2/27/07  A thunderstorm begins with a single raindrop.  We, (MAUA) has received the first two checks from insurance companies.

2/24/07   A MAUI subweb is now on the site for patients' use.  It includes staff, printable directions to MAUI, and a description of several minor procedures.  

There is also a tab in the left border for Urologic Procedures.

2/21/07    If you use Google desktop you are in violation of HIPPA because Google desktop loads ALL your files into Google backup. Putting lots of personal information on the web.  Please remove google desktop from your MAUA computers.

2/2/07    Zoonie tells me that some paper claims have gone out and that a trial batch of electronic claims is going out Monday to the clearing house.  We expect to be submitting electronic claims to the big 4 insurers, except Medicare (no numbers yet) by next Friday or the following Monday

2/2/07    Zoonie tells me that some paper claims have gone out and that a trial batch of electronic claims is going out Monday to the clearing house.  We expect to be submitting electronic claims to the big 4 insurers, except Medicare (no numbers yet) by next Friday or the following Monday.

1/13/07   New Office Charge Sheets  Available  Sorry but I don't know how to fix the boxes, but the sheet is a lot better   SLW

1/5/07    We have verbal confirmation that Care First has signed the contract that we submitted (NO HMO'S)  We have not yet gotten written confirmation but we believe their verbal is reliable.  So you can probably start seeing CareFirst patients again.

We will have to "bank" the forms until we get a user ID in several weeks (Same as others)

12/28/2006

Important and extensive information

·        Payroll, HR switch to MAUA will not be before February 1 and Possibly March1.   Present employers will continue payroll, health befits pensions etc until then

·        GO LIVE DATE  (GLD) will be postponed 1 week until January 8 so that there will be additional in office training.  Zoonie will contact you re dates.

·        However we will be starting to accumulate data for the new system from Jan second.

o       We will be using new forms for Patient Information and office charge sheets starting Jan 2.

§        Go to www.mauamd.com we should have the forms on the website by Tuesday AM

§        Go to Forms Page

§        Download:

Patient information form

Office charge sheet

Surgery Charge sheet

Fee-For-Service Fee Schedule

§        Print or print and copy enough forms for the week

§        These forms are first editions and will eventually be revised.

§        Use and keep the forms.  We will be scanning and

entering them into the new system the following week.

§        Deposits of Payments for CHARGES before Jan 1 are handled exactly as you have done before.

§        Deposits of Payments for CHARGES AFTER JAN 1,  go into the new account.

§        If a patient is making a payment for both an old charge and a new charge it may require 2 credit card entries or split checks.

§        Our Fee-for-Service fee schedule is MAUA-wide.

·        Special Exemption:  Aetna cannot get us running until Feb. 5.  Continue to enter all Aetna charges and Payments ON YOUR OLD SYSTEM!!!

·        United Healthcare/MAMSI and Cigna are to be managed on the new system.  Save the paper for later entry.

·        CareFirst has failed to return a signed contract, (we signed), and have deleted our provider numbers from their database effective Jan 1.

o       Unless we get a signed contract by Jan 2. we will be Non-Participating in ALL CareFirst products.

o       Until CareFirst signs contract the Choices are:

§        Non HMO CareFirst Patients or HMO patients with Out-of-plan benefits can be seen

§        Fee for Service, may be partially reimbursed by CareFirst

§        Reschedule patients to a later date

§        For free (better ask your Doctor).

o       CareFirst HMO patients without Out-of-Plan benefits can:

§        Sign a waiver and accept full responsibility for their charges, non-reimbursable by insurance.

§        Be seen for free

§        Go elsewhere

o       Be very kind to patients as they are caught in the middle and be sure to explain that we have done everything reasonable to contract with CareFirst but they are intransigent.

§        Tell them to call their insurance reprentative

·        If you have a CareFirst or Medicare-Carefirst patient who needs an LH-RH, Trelstar, Lupron etc. shot talk to your doctor as he has to make special arrangements for them

Check this website every morning, and during the day.  It is the only fast way we have of disseminating critical information.

                           MAUA

12/22/06

We have accepted contracts with Aetna and United Health Care / MAMSI

We have accepted a partial contract with Care First

         We will NOT be participating with the BlueChoice HMO products

        Please have your staffs contact patients with the BlueChoice HMO insurance who have appointments in January to tell them that we no longer accept their insurance.  The only way we can see them is if they sign a waiver and pay all charges personally.  By Maryland law they and we can not submit a claim nor be reimbursed by their HMO's if they see us.  

12/18

Check your e-mail for an important letter to your employees     slw

Member Meeting

Thursday   Dec 28 (To accommodate Shail & Walid)

5:30 PM   DCH  Board Room

Insurance contracts!!!

DCH Board Room